Setting Up a PMO – Just Another Project
PMO Setup, Delivery Services
Today’s dynamic business environment demands the ability to execute projects well. From new product or service introductions to complex IT installations, the ability to deliver consistent and predictable project outcomes is considered a distinct competitive advantage.
In an effort to improve project management capability from within, many progressive organizations have embraced the concept of a Project Management Office (PMO). The PMO takes responsibility for all projects within an organization encompassing ongoing development of project management as a discipline, project portfolio management as well as strategic project services.
Appropriately designed and resourced to fit with project needs, organizational structure and corporate culture, the PMO can play a major role in ensuring greater alignment between business strategy and project selection and drives continuous improvement in project management practices within the company.
Our expertise ensures your Project/Programme Management Office (PMO) delivers the maximum value for your organization, driven by a fit-for-purpose design with appropriately skilled resources.
Benefits of PMO Setup
Standardization of methodologies
Establish Project Governance and Processes
Single Desk to Align All Projects
Centralized Knowledge Repository
Optimize Resource Management
Establish Common Language
Frequently asked questions
A project management office (PMO) is a group — internal or external to a company — that sets, maintains and ensures standards for project management across that organization. They’re the keepers of best practices, project status and direction — all in one spot.
There are three types of PMOs.
These are the most common reasons why PMOs fail:
- Inexperienced PMO – Do not have previous PMO setup experience
- No strategic vision.
- Top management are not fully committed to the PMO – no stakeholder buy-in
- Perceived as a “project police” function
- The PMO becomes a project manager’s worst enemy.
- Authority Struggle among PMOs, Project Managers and functional heads.
- Lack of a metric-based approach.
- Failure to streamline processes and capture benefits across the organization
- Governance: They make sure that the right decisions are being made by the right people based on the right information. This can also include auditing and peer reviews, developing project structure and making sure there’s accountability.
- Transparency: Provides information that is relevant and accurate to support effective decision-making.
- Reusability: There’s no reason to “reinvent the wheel,” so they are a depository of learned lessons, offering templates and best practices from previous successful projects.
- Delivery Support: Facilitate project teams and help them do their jobs more effectively and productively by streamlining process and bureaucracy, offering training, mentoring and quality assurance.
- Traceability: They also manage documentation, project history and organizational knowledge.
- Standardization of methodologies
- Implementation of project governance and processes
- Improved risk analysis
- Consistent tool usage e.g integrated PMO software
- Improved and consistent reporting
- Improved management and control of the resources
- Improved communication and collaboration within and outside project environments
- Project Manager’s assigned to projects are fully committed to project works.
- All the necessary phases/steps of a project are completed.
- Lessons-learned are captured and centralized
- Earned value analysis can be put in place to better compare the performance of dissimilar projects.
- A knowledge-base project repository is maintained.
- Mentoring and Capacity Building for all project team members
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